Inpatient Office Coordinator — Lead Scheduling & Billing

1103 Team Member Services; Palm Coast (FL); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Palm Coast, FL is seeking a skilled administrative professional to support our inpatient practice operations. You will assist the Practice Manager, handle scheduling, and help ensure accurate reimbursements and budget adherence.

The role requires strong communication, multitasking, and patient-service abilities, with a focus on regulatory compliance and timely processing of invoices and credentials.

Qualifications

• Associate degree preferred; high school diploma or equivalent required.
• Must have basic computer skills and ability to use Word, Excel, and Outlook.
• Knowledge of TJC requirements and local, state and federal regulations.

Responsibilities

• Supports the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations.
• Reviews charge, scheduling, and financial reports to ensure appropriate physician and office reimbursement.
• Prepares check requests for Physician Expense Reports, Provider bonuses, and shifts worked.
• Reads expense reports and coordinates with managers regarding variances.
• Maintains budgetary awareness and helps ensure budget compliance.
• Processes invoices for payment per hospital policy.
• Trains and assigns tasks to physician affiliate office staff.
• Prepares, updates, and tracks department schedules including on-call and PRN staffing.
• Ensures providers maintain yearly licenses and active privileges.
• Responds to problems and concerns of physicians and APP providers.
• Assists with physician credentialing as needed.
• Acts as liaison for patients.

Skills

Computer proficiency

Regulatory knowledge

Multitasking

Communication skills

Customer service

Problem solving

Education

Associate degree (Preferred)

High School Diploma or equivalent (Required)

Tools

Word

Excel

Outlook

Athena

Job description

AdventHealth in Palm Coast, FL is seeking a skilled administrative professional to support our inpatient practice operations. You will assist the Practice Manager, handle scheduling, and help ensure accurate reimbursements and budget adherence.

The role requires strong communication, multitasking, and patient-service abilities, with a focus on regulatory compliance and timely processing of invoices and credentials.