Inpatient Office Coordinator

1103 Team Member Services; Palm Coast (FL); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Palm Coast, FL is seeking a skilled administrative professional to support our inpatient practice operations. You will assist the Practice Manager, handle scheduling, and help ensure accurate reimbursements and budget adherence.

The role requires strong communication, multitasking, and patient-service abilities, with a focus on regulatory compliance and timely processing of invoices and credentials.

Qualifications

• Associate degree preferred; high school diploma or equivalent required.
• Must have basic computer skills and ability to use Word, Excel, and Outlook.
• Knowledge of TJC requirements and local, state and federal regulations.

Responsibilities

• Supports the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations.
• Reviews charge, scheduling, and financial reports to ensure appropriate physician and office reimbursement.
• Prepares check requests for Physician Expense Reports, Provider bonuses, and shifts worked.
• Reads expense reports and coordinates with managers regarding variances.
• Maintains budgetary awareness and helps ensure budget compliance.
• Processes invoices for payment per hospital policy.
• Trains and assigns tasks to physician affiliate office staff.
• Prepares, updates, and tracks department schedules including on-call and PRN staffing.
• Ensures providers maintain yearly licenses and active privileges.
• Responds to problems and concerns of physicians and APP providers.
• Assists with physician credentialing as needed.
• Acts as liaison for patients.

Skills

Computer proficiency

Regulatory knowledge

Multitasking

Communication skills

Customer service

Problem solving

Education

Associate degree (Preferred)

High School Diploma or equivalent (Required)

Tools

Word

Excel

Outlook

Athena

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule & Location

Schedule: Full time
Shift: Day (United States of America)
Address: 60 MEMORIAL MEDICAL PKWY
City: PALM COAST
State: Florida
Postal Code: 32164

Job Description

• Supports the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations.
• Reviews charge, scheduling, and financial reports to ensure appropriate physician and office reimbursement.
• Prepares check requests for Physician Expense Reports, Provider bonuses, and additional shifts worked via Reimbursement/Reconciliation form in accordance with policy.
• Reads and understands expense reports, working with Practice Manager and/or Director of Operations regarding variances.
• Understands budgetary limitations and helps maintain budgetary limits.
• Processes invoices for payment in accordance with hospital policy.
• Trains and assigns tasks to physician affiliate office staff as directed by Practice Manager or Regional Director of Hospital-Based Services.
• Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules and PRN staffing.
• Ensures all providers maintain yearly licenses and certifications to maintain active privileges.
• Responds to problems and concerns of physicians and APP providers.
• Assists with physician credentialing as necessary.
• Acts as practice liaison for patients.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Computer proficiency required — in Word, Excel, Outlook, Athena, etc.
• Must have knowledge of TJC requirements and local, state and federal regulations.
• Ability to multi-task and meet deadlines.
• Strong written and verbal communication skills.
• Strong customer service and people skills.
• Ability to troubleshoot and suggest solutions.

Education

• Associate (Preferred)
• High School Grad or Equiv (Required)

Work Experience

• 1+ as a lead role in a medical and/or business setting or other supervisory related role, with or without direct reports coordinator experience.
• Management in either medical practice or business setting.

Licenses and Certifications

N/A

Physical Requirements

Physical Requirements: https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal Opportunity Employer

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Our Mission

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.