Inpatient Office Coordinator

AdventHealth; Palm Coast (FL); On-site; USD 26,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO Day One

403(b) Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Support

Pet Benefits

Job summary

AdventHealth in Palm Coast, FL is seeking an administrative professional to support the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations.

You will review financial reports, prepare expense and bonus payments, and help with staff scheduling and credentialing to ensure compliance and smooth operations. This role emphasizes strong communication and customer service within a hospital setting.

Qualifications

• Computer proficiency in Word, Excel, Outlook, Athena, etc.
• TJC requirements and local, state and federal regulations knowledge (Preferred)
• Ability to multi-task and meet deadlines
• Strong written and verbal communication skills
• Strong customer service and people skills (Preferred)
• Ability to troubleshoot and suggest solutions (Preferred)

Responsibilities

• Supports the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations.
• Reviews charge, scheduling, and financial reports to ensure appropriate physician and office reimbursement.
• Prepares check requests for Physician Expense Reports, Provider bonuses, and additional shifts worked via Reimbursement/Reconciliation form.
• Trains and assigns tasks to physician affiliate office staff as directed by Practice Manager or Regional Director of Hospital-Based Services.
• Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules and PRN staffing.

Skills

Microsoft Office

Healthcare regulations

Multi-tasking

Communication skills

Customer service

Problem solving

Education

Associate degree

High School Diploma

Tools

Athena EHR

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

60 MEMORIAL MEDICAL PKWY

City

PALM COAST

State

Florida

Postal Code

32164

Job Description

Supports the Inpatient Practice Manager, Regional Director of Hospital-Based Services, and facility Medical Director in daily operations. Reviews charge, scheduling, and financial reports to ensure appropriate physician and office reimbursement. Prepares check requests for Physician Expense Reports, Provider bonuses, and additional shifts worked via Reimbursement/Reconciliation form in accordance with policy. Reads and understands expense reports, working with Practice Manager and/or Director of Operations regarding variances. Understands budgetary limitations and helps maintain budgetary limits. Processes invoices for payment in accordance with hospital policy. Trains and assigns tasks to physician affiliate office staff as directed by Practice Manager or Regional Director of Hospital-Based Services. Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules and PRN staffing. Ensures all providers maintain yearly licenses and certifications to maintain active privileges. Responds to problems and concerns of physicians and APP providers. Assists with physician credentialing as necessary. Acts as practice liaison for patients. Other duties as assigned.

Knowledge, Skills, and Abilities

• Computer proficiency required-in Word, Excel, Outlook, Athena, etc. [Required]
• Must have knowledge of TJC requirements and local, state and federal regulations [Preferred]
• Ability to multi-task and meet deadlines [Required]
• Strong written and verbal communication skills [Required]
• Strong customer service and people skills [Preferred]
• Ability to troubleshoot and suggest solutions [Preferred]

Education

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study

• N/A

Work Experience

• 1+ as a lead role in a medical and/or business setting or other supervisory related role, with or without direct reports coordinator experience [Preferred]
• Management in either medical practice or business setting [Preferred]

Additional Information

• N/A

Licenses and Certifications

• N/A

Physical Requirements

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.