In-Person Executive Assistant | Proactive & Detail-Driven

paleycenter; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The Paley Center for Media in New York, NY is seeking an Administrative Assistant to provide high-level support with minimal supervision. You will manage schedules, travel, prepare reports, and assist department heads while maintaining confidentiality and professionalism.

Ideal candidates bring a Bachelor's degree, 4+ years in fast-paced environments, strong writing and verbal skills, and proficiency with MS Word, Excel, PowerPoint, and SharePoint; Spanish bilingual is a plus.

Qualifications

• Bachelor’s degree required.
• 4+ years administrative experience in a fast-paced environment.
• Excellent written and verbal communication skills.
• Independent thinker with high attention to detail and follow-up.
• Proactive, high-energy team player with initiative.
• Proficient in MS Word, Excel, PowerPoint, and SharePoint.
• Bilingual Spanish a plus.

Responsibilities

• Positively represent executives and the organization at all times and follow policies.
• Manage and maintain schedules, appointments, and travel arrangements.
• Answer and screen calls and visitors with professionalism.
• Conduct research and gather data as needed.
• Provide support to department heads as needed.
• Complete monthly expense reports.
• Arrange travel for executives and guests as needed.
• Serve as Paley Ambassador by sharing Paley’s social media content.
• Handle special projects and other duties as assigned.

Skills

Highly organized

Strong verbal communication

Independent thinker

Proactive team player

Discretion and confidentiality

Education

Bachelor’s degree

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

The Paley Center for Media in New York, NY is seeking an Administrative Assistant to provide high-level support with minimal supervision. You will manage schedules, travel, prepare reports, and assist department heads while maintaining confidentiality and professionalism.

Ideal candidates bring a Bachelor's degree, 4+ years in fast-paced environments, strong writing and verbal skills, and proficiency with MS Word, Excel, PowerPoint, and SharePoint; Spanish bilingual is a plus.