Executive Assistant (Bilingual: English & Spanish)

Pioneers; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Competitive salary with annual performance-based bonuses

Health, dental, and vision insurance

401(k) with company match

Generous paid time off (PTO) and holidays

Job summary

A progressive organization in New York City is seeking a bilingual Executive Assistant to support the executive team. The ideal candidate will have 5+ years of experience, with strong organizational and interpersonal skills. Responsibilities include managing schedules, coordinating communications, and preparing reports. Competitive salary with benefits, including health insurance and a matching 401(k).

Qualifications

• Minimum 5 years of experience in an executive or administrative assistant role.
• Strong command of both English and Spanish, spoken and written.
• Excellent organizational skills, time management, and attention to detail.

Responsibilities

• Manage daily schedules, meetings, and appointments for senior leadership.
• Coordinate internal and external communications, including email and phone calls.
• Prepare reports, presentations, and meeting materials.

Skills

Bilingual (English & Spanish)

Organizational skills

Interpersonal skills

Customer-service mindset

Tools

Microsoft Office Suite

Job description

Overview

Executive Assistant (Bilingual: English & Spanish) – Pioneers

Location: New York, NY (In-Person) • Employment Type: Full-Time

Salary: $70,000 – $85,000 annually, depending on experience. Base pay range noted as $70,000.00/yr - $85,000.00/yr.

We’re seeking a highly organized, detail-oriented, and bilingual Executive Assistant to support our executive team in our New York City office. This in-person role is ideal for someone who thrives in a fast-paced professional environment, communicates effectively across cultures, and handles sensitive information with discretion.

Equal Opportunity Statement: We are committed to diversity and inclusivity in our hiring practices.

Responsibilities

• Manage daily schedules, meetings, and appointments for senior leadership
• Coordinate internal and external communications, including email correspondence and phone calls in both English and Spanish
• Prepare reports, presentations, and meeting materials using Microsoft Office Suite
• Organize and maintain physical and digital filing systems
• Handle expense reporting and invoice processing
• Liaise with vendors, clients, and other staff across departments
• Assist with event planning and logistics for on-site meetings
• Support ad hoc projects and administrative tasks as needed

Qualifications

• Minimum 5 years of experience in an executive or administrative assistant role
• Strong command of both English and Spanish, spoken and written
• Advanced proficiency with Microsoft Office Suite (especially Excel and Outlook)
• Excellent organizational skills, time management, and attention to detail
• Ability to handle confidential information with integrity
• Strong interpersonal skills and a customer-service mindset

Pay, Benefits & Perks

• Competitive salary with annual performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with company match
• Generous paid time off (PTO) and holidays

About the Role

We are seeking a highly organized, detail-oriented, and bilingual Executive Assistant to support our executive team in our New York City office. This in-person role is ideal for someone who thrives in a fast-paced professional environment, communicates effectively across cultures, and handles sensitive information with discretion.