Executive Assistant: Proactive, Detail-Driven Admin Support

The Paley Center For Media; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Paley Center for Media, located in New York, seeks an Administrative Assistant to deliver high-level administrative support with minimal supervision. You will help manage schedules, arrange travel, answer inquiries, and conduct research while upholding confidentiality and professionalism.

The ideal candidate holds a bachelor’s degree with 4 years of administrative experience, excels in written and verbal communication, and is proficient in MS Word, Excel, PowerPoint, and SharePoint.

Qualifications

• Bachelor’s degree
• 4 years of administrative experience in a fast-paced environment
• Strong organizational skills with attention to detail and follow up
• Excellent written and verbal communication
• Independent thinker with high energy and initiative
• Ability to perform thorough research and generate reports
• Proficient in MS Word, Excel, PowerPoint, and SharePoint
• Entrepreneurial spirit; excited about the future of media

Responsibilities

• Positively represent executives and the organization at all times and follow organizational policies and procedures
• Manage and maintain schedules, appointments, and travel arrangements
• Answer and screen telephone calls and visitors with professionalism
• Conduct research and gather data as needed
• Provide support to department heads as needed
• Complete monthly expense reports
• Arrange travel for executives and guests as needed
• Serve as a Paley Ambassador by sharing Paley’s social media content to amplify reach and engagement
• Handle special projects and other duties as assigned

Job description

The Paley Center for Media, located in New York, seeks an Administrative Assistant to deliver high-level administrative support with minimal supervision. You will help manage schedules, arrange travel, answer inquiries, and conduct research while upholding confidentiality and professionalism.

The ideal candidate holds a bachelor’s degree with 4 years of administrative experience, excels in written and verbal communication, and is proficient in MS Word, Excel, PowerPoint, and SharePoint.