Executive Assistant

Atrium; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Atrium in New York City is seeking an Executive Assistant to provide high-level administrative support to investment professionals. You will manage daily operations, coordinate communications, and act as a trusted liaison with internal and external stakeholders.

This role requires discretion handling confidential information and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate has a Bachelor's degree, exceptional organizational and written/verbal

Qualifications

• Bachelor's degree required.
• Strong organizational skills and detail orientation.
• Excellent interpersonal and relationship-building skills.
• Exceptional written and verbal communication.
• Discretion with confidential information and emotional maturity.
• Proficiency with Microsoft Office; quick to learn new systems.

Responsibilities

• Manage an active calendar and resolve scheduling conflicts.
• Prepare and submit expense reports accurately.
• Arrange domestic and international travel plans and itineraries.
• Gatekeeper for schedules and information with professionalism.
• Handle confidential communications with discretion.
• Coordinate meetings, video conferencing, catering, and materials.
• Organize executive-level events, including Board meetings.
• Prepare PowerPoint, Word, and Excel documents as needed.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion/confidentiality

Problem-solving

Education

Bachelor's Degree

Tools

Concur

Salesforce

Microsoft Office

Job description

Location: Onsite 5 days, New York City, NY

Employment Type: Full-time

Compensation: 90,000-110,000

Position Overview

The Executive Assistant will provide high-level administrative support to investment professionals, ensuring smooth daily operations and enhancing overall efficiency. This role requires exceptional organizational skills, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison, coordinating communications and fostering strong relationships with internal and external stakeholders. Must be legally authorized to work in the United States.

Responsibilities

• Manage an active calendar, including scheduling meetings and resolving conflicts proactively.
• Complete expense reports accurately and in a timely manner.
• Arrange complex domestic and international travel plans, itineraries, and agendas.
• Serve as a gatekeeper for schedules and information while maintaining professionalism.
• Handle sensitive information and correspondence with strict confidentiality.
• Coordinate logistics for internal and external meetings, including video conferencing, catering, and preparation of materials.
• Organize and execute executive-level events such as Board of Directors meetings and off-site events.
• Prepare PowerPoint presentations, Word documents, and Excel spreadsheets as needed.

Required Experience/Skills

• Bachelor's Degree
• Strong organizational skills with the ability to prioritize multiple tasks seamlessly and maintain attention to detail.
• Excellent interpersonal skills and ability to build relationships with internal and external stakeholders.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approach to problem-solving and strong decision-making capability.
• Proven ability to handle confidential information with discretion and maintain emotional maturity.
• Proficiency in Microsoft Office Suite; ability to learn new systems quickly.

Preferred Experience/Skills

• Experience supporting senior executives in a fast-paced environment.
• Familiarity with Concur and Salesforce systems.
• Ability to anticipate needs and adapt to changing priorities.
• Strong event planning and coordination experience.