ICU Administrative Coordinator - Evenings & Weekends

Mass General Brigham; Newton (MA); On-site; USD 24,000 - 35,000; Part time

Job summary

Mass General Brigham is seeking a part-time Administrative Support role at Newton-Wellesley Hospital to provide floor and unit administration assistance. The position runs 3:00 PM to 11:30 PM on Saturdays and Sundays, supporting patient throughput and communications with clinicians.

You will organize priorities, manage confidential information, and coordinate with nursing to ensure smooth admissions, discharges, and transfers, while delivering exceptional customer service to patients and

Qualifications

• High school diploma or equivalent; associate's degree preferred.
• Minimum 1-2 years of administrative support experience.
• Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing).
• Proficiency in MS Office; strong written and verbal communication.

Responsibilities

• Performs clerical duties to assist in general administration of the floor or unit.
• Greets and interacts with patients, families, visitors, and coworkers professionally.
• Schedules consultations, tests, procedures, and patient transport to other departments.
• Enters accurate information into the electronic medical record for admissions, discharges, and transfers.
• Contacts ancillary service departments to obtain equipment, services, and supplies; tracks status and location.
• May assist the manager with payroll duties, staff scheduling, or supervision of unit secretaries.

Skills

Administrative support

MS Office

Communication skills

Time management

Phone etiquette

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

EMR system

Office equipment

Job description

Mass General Brigham is seeking a part-time Administrative Support role at Newton-Wellesley Hospital to provide floor and unit administration assistance. The position runs 3:00 PM to 11:30 PM on Saturdays and Sundays, supporting patient throughput and communications with clinicians.

You will organize priorities, manage confidential information, and coordinate with nursing to ensure smooth admissions, discharges, and transfers, while delivering exceptional customer service to patients and