Weekend Unit Admin & Patient Flow Coordinator

Newton-Wellesley Hospital; Newton (MA); On-site; USD 25,000 - 34,000; Part time

Job summary

Newton-Wellesley Hospital is seeking an administrative support professional for a 16-hour weekend daytime schedule (7:00 a.m. to 3:30 p.m. on Saturdays and Sundays).

You will act as a liaison between patients, visitors, and clinicians, organize priorities, and handle confidential information. The role supports unit-based and hospital-wide clinicians, with duties varying by department. Responsibilities include greeting patients, entering data into the EMR, coordinating patient flow, and

Qualifications

• Requires 1-2 years of administrative support experience.
• High School Diploma or Equivalent required; Associate's Degree preferred.
• Certified Health Unit Coordinator certification preferred.
• Proficient with office procedures and MS Office; ability to proofread/edit documents.

Responsibilities

• Performs clerical duties to assist in unit administration.
• Greets patients, families, visitors, and staff professionally.
• Manages information at the central nursing station and unit.
• Schedules consultations, tests, procedures, and patient transport.
• Enters patient data into the EMR for admissions, discharges, and transfers.
• Coordinates with ancillary departments for equipment, services, and supplies; tracks status.
• May assist the manager with payroll, staff scheduling, or supervision of unit secretaries.

Skills

Administrative support

MS Office

Proofreading

Time management

Communication skills

Medical terminology familiarity

Education

High School Diploma or Equivalent

Associate's Degree Related Field of Study preferred

Tools

Electronic Medical Record (EMR) systems

Phone systems

Job description

Newton-Wellesley Hospital is seeking an administrative support professional for a 16-hour weekend daytime schedule (7:00 a.m. to 3:30 p.m. on Saturdays and Sundays).

You will act as a liaison between patients, visitors, and clinicians, organize priorities, and handle confidential information. The role supports unit-based and hospital-wide clinicians, with duties varying by department. Responsibilities include greeting patients, entering data into the EMR, coordinating patient flow, and