I-9 Compliance HR Assistant — Temporary

Quantum Search Partners; Lawrenceville (NJ); On-site; USD 28,000 - 34,000; Full time

Job summary

Quantum Search Partners is seeking a temporary HR Assistant to own I-9 correction and compliance processes within the HR and Payroll team. You will review employee records for accuracy, coordinate corrections with staff, and ensure documentation is audit-ready.

This role requires discretion, attention to detail, and strong communication with HR leadership. Ideal candidates will have experience in HR, compliance, onboarding, or administrative roles, with proficiency in Microsoft Office, Excel,

Qualifications

• Prior experience in HR, compliance, payroll, onboarding, or administrative roles.
• Ability to maintain confidentiality of personally identifiable information.
• Strong attention to detail to identify missing or inconsistent documentation.
• Comfortable communicating documentation requirements to employees and managers.
• Proficiency with Microsoft Office, Excel, HR systems, and electronic document management tools.

Responsibilities

• Facilitate and track I-9 correction efforts, ensuring accurate records per procedures and federal requirements.
• Review I-9 documentation for completeness and coordinate with employees, managers, and HR leadership to resolve deficiencies.
• Communicate with employees to obtain required documentation or corrections, maintaining confidentiality.
• Maintain organized records of correction activity, including status, dates, and outstanding needs.
• Support data entry, document collection, electronic record updates, and audit prep related to I-9 compliance.
• Escalate complex issues to HR leadership and assist with broader HR administrative projects as needed.

Skills

Confidentiality

I-9 compliance

Attention to detail

Microsoft Office

Excel

HR systems

Electronic document management

Tools

HR systems

Electronic document management

Job description

Quantum Search Partners is seeking a temporary HR Assistant to own I-9 correction and compliance processes within the HR and Payroll team. You will review employee records for accuracy, coordinate corrections with staff, and ensure documentation is audit-ready.

This role requires discretion, attention to detail, and strong communication with HR leadership. Ideal candidates will have experience in HR, compliance, onboarding, or administrative roles, with proficiency in Microsoft Office, Excel,