Human Resources Assistant

Quantum Search Partners; Lawrenceville (NJ); On-site; USD 28,000 - 34,000; Full time

Job summary

Quantum Search Partners is seeking a temporary HR Assistant to own I-9 correction and compliance processes within the HR and Payroll team. You will review employee records for accuracy, coordinate corrections with staff, and ensure documentation is audit-ready.

This role requires discretion, attention to detail, and strong communication with HR leadership. Ideal candidates will have experience in HR, compliance, onboarding, or administrative roles, with proficiency in Microsoft Office, Excel,

Qualifications

• Prior experience in HR, compliance, payroll, onboarding, or administrative roles.
• Ability to maintain confidentiality of personally identifiable information.
• Strong attention to detail to identify missing or inconsistent documentation.
• Comfortable communicating documentation requirements to employees and managers.
• Proficiency with Microsoft Office, Excel, HR systems, and electronic document management tools.

Responsibilities

• Facilitate and track I-9 correction efforts, ensuring accurate records per procedures and federal requirements.
• Review I-9 documentation for completeness and coordinate with employees, managers, and HR leadership to resolve deficiencies.
• Communicate with employees to obtain required documentation or corrections, maintaining confidentiality.
• Maintain organized records of correction activity, including status, dates, and outstanding needs.
• Support data entry, document collection, electronic record updates, and audit prep related to I-9 compliance.
• Escalate complex issues to HR leadership and assist with broader HR administrative projects as needed.

Skills

Confidentiality

I-9 compliance

Attention to detail

Microsoft Office

Excel

HR systems

Electronic document management

Tools

HR systems

Electronic document management

Job description

Quantum Search Partners is partnering with our client, a well-established organization known for the scale of its operations and its commitment to operational excellence, on a search for a temporary HR Assistant to join their HR and Payroll team. This is a great fit for an HR professional who wants hands‑on ownership of a compliance‑critical function and direct visibility with HR leadership.

Our client has built a strong reputation for reliability and integrity, and continues to invest in the people and processes that keep its workforce compliant, supported, and set up for success. This is a temporary contract engagement expected to run 6–12 months.

About the Role

Reporting to HR leadership, this person will take ownership of the Form I-9 correction and compliance process, reviewing employee records for accuracy, coordinating corrections with employees and managers, and keeping documentation organized and audit‑ready. You will be a key point of contact for I-9 compliance, with real responsibility for protecting the organization against compliance risk.

What You'll Do

• Facilitate and track I-9 correction efforts, ensuring employee records are reviewed, updated, and completed accurately per company procedures and federal compliance requirements
• Review existing I-9 documentation for missing, incomplete, or inconsistent information and coordinate with employees, managers, and HR leadership to resolve deficiencies
• Communicate directly with employees to obtain required documentation or corrections, maintaining a high level of confidentiality and discretion
• Maintain organized records of correction activity, including status, follow-up items, completion dates, and outstanding documentation needs
• Support data entry, document collection, electronic record updates, and audit preparation related to I-9 compliance
• Escalate complex or sensitive issues to HR leadership and support broader HR administrative projects as needed

What We're Looking For

• Prior experience in HR, compliance, payroll, onboarding, or administrative roles
• Ability to maintain a high degree of confidentiality and handle personally identifiable information appropriately
• Strong attention to detail and the ability to identify missing or inconsistent documentation
• Comfortable communicating with employees and managers on documentation requirements and follow-up needs
• Proficiency with Microsoft Office, Excel, HR systems, and electronic document management tools
• Ability to work independently, manage multiple follow-up items, and meet compliance‑related deadlines

Nice to have: Prior experience with Form I-9 requirements, employment eligibility verification, or employee recordkeeping.