Hybrid VMO Admin Assistant — Contracts & Vendor Ops

Johnson Service Group, Inc.; Irvine (CA); Hybrid; USD 55,000 - 63,000; Full time

Job summary

Johnson Service Group, Inc. is seeking a detail-oriented Administrative Assistant to support our client’s Vendor Management Office in Orange County, CA.

The role involves contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects in a hybrid setting, paying $40-$46 per hour. The ideal candidate is organized, can manage multiple priorities, and work independently to ensure tasks are completed accurately and on time.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills.
• Intermediate proficiency with Windows File Explorer and electronic file management.
• VendorRisk experience is a plus, but not required.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and manage assignments through completion.
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred.

Responsibilities

• Projects & File Management: Support contract folder organization; Move terminated agreements to archive folders; Assist with Procurement Drive cleanup and organization; Maintain and organize Contract Manager folders; Support VendorRisk file organization and maintenance; Update Business Unit owners and related vendor information; Assist with COI requests and tracking.
• Reporting & Administrative Support: Prepare and maintain vendor spend reporting; Assist with monthly contract and task reporting; Manage and close Contract Management tasks; Ensure completed tasks are documented and closed; Send contracts for signature and track completion; Provide additional administrative support to the VMO team as needed.

Skills

Microsoft Office

Excel

PowerPoint

Attention to detail

Organizational skills

Communication skills

Independent work

Multitasking

Procurement experience

Vendor management

Tools

Windows File Explorer

Job description

Johnson Service Group, Inc. is seeking a detail-oriented Administrative Assistant to support our client’s Vendor Management Office in Orange County, CA.

The role involves contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects in a hybrid setting, paying $40-$46 per hour. The ideal candidate is organized, can manage multiple priorities, and work independently to ensure tasks are completed accurately and on time.