VMO Administrative Assistant

Johnson Service Group, Inc.; Irvine (CA); Híbrido; USD 55 000 - 63 000; Tempo integral

Resumo da oferta

Johnson Service Group, Inc. is seeking a detail-oriented Administrative Assistant to support our client’s Vendor Management Office in Orange County, CA.

The role involves contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects in a hybrid setting, paying $40-$46 per hour. The ideal candidate is organized, can manage multiple priorities, and work independently to ensure tasks are completed accurately and on time.

Qualificações

• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills.
• Intermediate proficiency with Windows File Explorer and electronic file management.
• VendorRisk experience is a plus, but not required.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently and manage assignments through completion.
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred.

Responsabilidades

• Projects & File Management: Support contract folder organization; Move terminated agreements to archive folders; Assist with Procurement Drive cleanup and organization; Maintain and organize Contract Manager folders; Support VendorRisk file organization and maintenance; Update Business Unit owners and related vendor information; Assist with COI requests and tracking.
• Reporting & Administrative Support: Prepare and maintain vendor spend reporting; Assist with monthly contract and task reporting; Manage and close Contract Management tasks; Ensure completed tasks are documented and closed; Send contracts for signature and track completion; Provide additional administrative support to the VMO team as needed.

Conhecimentos

Microsoft Office

Excel

PowerPoint

Attention to detail

Organizational skills

Communication skills

Independent work

Multitasking

Procurement experience

Vendor management

Ferramentas

Windows File Explorer

Descrição da oferta de emprego

Johnson Service Group (JSG) is seeking a detail-oriented Administrative Assistant to support our client’s Vendor Management Office (VMO) in Orange County, CA. This role will assist with contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects. Hybrid I $40-$46 Per hour The ideal candidate is highly organized, comfortable managing multiple priorities, and able to work independently to ensure tasks are completed accurately and on time.

Key Responsibilities

Projects & File Management

• Support contract folder organization
• Move terminated agreements to appropriate archive folders
• Assist with Procurement Drive (N:/Drive) cleanup and organization
• Maintain and organize Contract Manager folders
• Support VendorRisk file organizationand maintenance
• Update Business Unit (BU) owners and related vendor information
• Assist with Certificate of Insurance (COI) requests and tracking

Reporting & Administrative Support

• Prepare and maintain vendor spend reporting
• Assist with monthly contract and task reporting
• Manage and close Contract Management (CM) tasks
• Ensure completed tasks are properly documented and closed
• Send contracts for signature and track completion
• Provide additional administrative support to the VMO team as needed

Qualifications

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills
• Intermediate proficiency with Windows File Explorer and electronic file management
• VendorRisk experience is a plus, but not required
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and manage assignments through completion
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred

Ideal Candidate

This opportunity is well suited for a Senior Associate-level professional who enjoys keeping projects organized, managing detailed administrative processes, and supporting contract and vendor management activities in a fast-paced corporate environment.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer.

JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.