Hybrid Facilities & Vendor Coordinator

Commonwealth-Medical-Services; Winchester (KY); Hybrid; USD 21,000 - 28,000; Part time

Job summary

Commonwealth-Medical-Services is seeking a proactive Operations Assistant to support facilities, vendors, and projects. This role involves researching properties, sourcing vendors, coordinating office setups, and assisting with new site openings.

You will report to the Operations Manager and help keep multiple initiatives moving smoothly in a hybrid work environment. Candidates should be organized, detail-oriented, and capable of communicating professionally with external partners.

Qualifications

• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and priorities.
• Self-motivated and able to work independently.

Responsibilities

• Research commercial properties, vendors, and service providers in markets across the country.
• Contact prospective vendors by phone and email, obtain quotes, and organize findings for review.
• Coordinate with vendors, property contacts, and internal staff to address facility needs and keep projects moving.
• Assist with new office openings, relocations, furniture and equipment setup, and other facility-related projects.
• Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
• Create and maintain internal trackers, workflow documents, reports, and operational records.
• Gather information and prepare summaries for leadership review.
• Track assigned projects through completion and proactively communicate updates, challenges, or delays.
• Travel up to 20% as needed for new site openings and facility projects.

Skills

Communication skills

Organizational skills

Multi-project management

Initiative

Software platforms

Tools

Software platforms

Job description

Commonwealth-Medical-Services is seeking a proactive Operations Assistant to support facilities, vendors, and projects. This role involves researching properties, sourcing vendors, coordinating office setups, and assisting with new site openings.

You will report to the Operations Manager and help keep multiple initiatives moving smoothly in a hybrid work environment. Candidates should be organized, detail-oriented, and capable of communicating professionally with external partners.