Hybrid Vascular Surgery Administrative Coordinator

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 37,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Brigham and Women's Hospital, Inc. in Boston seeks an Administrative Assistant to support smooth practice operations under general supervision. You will handle patient scheduling, check-in/check-out, and routine clerical tasks in a vascular surgery setting at 75 Francis Street.

The role requires a high school diploma, 2-3 years of office experience, strong Office Suite skills, and proficiency with EPIC. This hybrid, day-shift position offers benefits and competitive pay with growth opportunities.

Qualifications

• Proficiency with all Office Suite and general office procedures.
• Ability to use a phone system and handle routine inquiries.
• Effective written and verbal communication for diverse audiences.
• Strong time management and organizational skills.
• Experience in a medical office or scheduling is a plus.

Responsibilities

• Perform routine administrative duties for a clinical service or physician practice.
• Make patient appointments and maintain appointment records.
• Greet and assist patients and manage check-in/check-out.
• Answer telephones, assist callers with routine inquiries, and schedule appointments.
• File materials in patient folders and print appointment schedules.
• Process patient billing forms and scan documents to patient medical record/EPIC.
• Call for patient medical records and laboratory test results.
• Open and distribute unit mail or faxes.
• Type forms, records, schedules, memos, etc.
• May be required to accept co-payments.
• Act as an EPIC Super User for scheduling, registration and billing systems.
• Provide assistance and training to others in these areas.
• May perform more complex or specialized functions in advanced roles.

Skills

Office Suite

Phone skills

Written communication

Time management

Multitasking

EPIC

Education

High School Diploma or Equivalent

Tools

EPIC

Job description

Brigham and Women's Hospital, Inc. in Boston seeks an Administrative Assistant to support smooth practice operations under general supervision. You will handle patient scheduling, check-in/check-out, and routine clerical tasks in a vascular surgery setting at 75 Francis Street.

The role requires a high school diploma, 2-3 years of office experience, strong Office Suite skills, and proficiency with EPIC. This hybrid, day-shift position offers benefits and competitive pay with growth opportunities.