Hybrid Senior Executive Assistant to SVP/VPs

Johnson & Johnson Co.; Florida; Hybrid; USD 78,000 - 125,000; Full time

Benefits offered by this job

Pension plan

401(k) plan

Paid time off

Job summary

Johnson & Johnson seeks a Sr. Executive Administrative Assistant to provide high‑level administrative and operational support to SVP/VPs, operating with an executive partnership mindset.

This hybrid role will report into the CIO office within the DePuy Synthes framework and may be located in Raynham, MA; New Brunswick, NJ; West Chester, PA, Palm Beach Gardens, FL, or Guaynabo, PR. The position involves strategic calendar management, complex meeting coordination, and cross‑functional

Qualifications

• An associate’s degree is required.
• Minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations.
• Experience leveraging AI tools to enhance productivity and workflow efficiency.
• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel and PowerPoint.
• Advanced calendar, meeting and event management experience.
• Exceptional written and verbal communication skills.
• High judgment, discretion and emotional intelligence.
• Ability to synthesize information, anticipate needs and operate independently.
• Comfort with ambiguity, shifting priorities and incomplete inputs.
• Strong organizational discipline paired with enterprise‑level thinking.

Responsibilities

• Act as a trusted partner to SVP/VPs and manage administrative demands.
• Manage complex calendars across global time zones with governance and external visibility.
• Coordinate internal and external meetings with materials and stakeholders.
• Prepare executive-ready presentation materials and minutes.
• Oversee office operations, supplies, services, and vendor coordination.
• Support leadership initiatives and special projects.
• Coordinate travel, lodging, and transportation for Senior Executives.
• Plan and execute meetings and events including A/V and catering.
• Ensure operational reliability and protect focus time.

Skills

Executive coordination

Administrative support

Calendar management

Communication

Problem solving

Attention to detail

Discretion

Education

Associate degree

Tools

Concur Travel & Expense

Microsoft Office

Excel

PowerPoint

AI tools

Job description

Johnson & Johnson seeks a Sr. Executive Administrative Assistant to provide high‑level administrative and operational support to SVP/VPs, operating with an executive partnership mindset.

This hybrid role will report into the CIO office within the DePuy Synthes framework and may be located in Raynham, MA; New Brunswick, NJ; West Chester, PA, Palm Beach Gardens, FL, or Guaynabo, PR. The position involves strategic calendar management, complex meeting coordination, and cross‑functional