Executive Assistant to VP, Hybrid — 6-Month Contract

Kelly; Cambridge (MA); Hybrid; USD 39,000 - 55,000; Part time

Job summary

Kelly in partnership with Johnson & Johnson is seeking an Executive Administrative Assistant to work in Cambridge, MA. You will provide high-impact administrative support to the VP, Business Development Cardiovascular, and coordinate calendars, travel, and confidential materials in a fast-paced healthcare setting.

This role requires discretion, proactive ownership, and cross-functional collaboration, with a focus on calendar management, travel & expense processes, procurement support, and

Qualifications

• High School diploma; Associate’s degree or higher preferred.
• Minimum of 6 years of experience providing executive-level administrative support in healthcare or related fields.
• Expert proficiency in Microsoft Office suite (Outlook, PowerPoint, Excel, Word) and familiarity with SharePoint, Teams, OneDrive.
• Experience with procurement platforms and expense reporting.
• Ability to handle confidential information with discretion and professionalism.
• Strong calendar management, travel coordination, and meeting logistics capabilities.
• Excellent verbal and written communication and strong interpersonal skills.

Responsibilities

• Direct executive support for the VP, including calendar management, travel coordination (domestic and international), and expense reporting; maintain prioritized calendars.
• Plan and coordinate meetings, events, and offsites, and collaborate with cross-functional teams.
• Organize department materials, manage repositories, and support SharePoint access and version control.
• Handle highly confidential documents with discretion and ethics.
• Support onboarding/offboarding and coordination of recruiting processes as needed.

Skills

Executive support

Calendar management

Discretion

Communication

Organizational skills

Education

High School diploma

Tools

Outlook

Concur

Workday

PowerPoint

Excel

Word

SharePoint

Teams

OneDrive

Procurement platforms

Job description

Kelly in partnership with Johnson & Johnson is seeking an Executive Administrative Assistant to work in Cambridge, MA. You will provide high-impact administrative support to the VP, Business Development Cardiovascular, and coordinate calendars, travel, and confidential materials in a fast-paced healthcare setting.

This role requires discretion, proactive ownership, and cross-functional collaboration, with a focus on calendar management, travel & expense processes, procurement support, and