Hybrid Executive Assistant to VP & Senior Leaders

Biopharma Careers; New Jersey; Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Retirement plan (pension)

401(k) plan

Paid time off

Job summary

Johnson & Johnson in Titusville, NJ, is seeking a Sr. Administrative Assistant for a hybrid role based in Titusville, NJ, with up to 10% travel. You will provide high-level administrative support to senior leaders across multiple teams within the Strategic Customer Group.

The role requires strong judgment, discretion, and the ability to manage complex priorities while maintaining organized SharePoint/Teams workflows and providing seamless executive support.

Qualifications

• High school diploma or equivalent required.
• 4+ years of administrative experience.
• Proficient with enterprise systems (MS Office, Teams, Zoom, Concur, SharePoint).

Responsibilities

• Manage complex executive calendars and meetings.
• Coordinate travel via Concur and prepare expense reports.
• Handle confidential correspondence, rosters, distribution lists, and org charts.
• Coordinate registration, payments, and logistics for conferences and visits.
• Provide backup support for other senior assistants.
• Support ad hoc initiatives requiring independent judgment.

Skills

Accountability

Administrative Support

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Communication

Data Capturing

Education

High school diploma

Associate degree in business administration or related field

Tools

MS Office

Teams

Zoom

Concur

eMarketplace

SharePoint

Co-pilot

Job description

Johnson & Johnson in Titusville, NJ, is seeking a Sr. Administrative Assistant for a hybrid role based in Titusville, NJ, with up to 10% travel. You will provide high-level administrative support to senior leaders across multiple teams within the Strategic Customer Group.

The role requires strong judgment, discretion, and the ability to manage complex priorities while maintaining organized SharePoint/Teams workflows and providing seamless executive support.