Hybrid Senior Administrative Coordinator

Harvard University; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Tuition assistance

Commuter benefits

Job summary

The Administrative Coordinator at Harvard University’s Faculty of Arts and Sciences provides broad administrative and operational support to the Classics and Linguistics grouping, coordinating leave, records, onboarding, and events. The role requires a strong in-person presence and the ability to lead projects under supervision of the Manager of Administration.

Hybrid work means on-campus three days per week with schedule determined with the MoA, and opportunity to contribute to department-wide

Qualifications

• Minimum five years of administrative or customer support experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in onboarding and training of staff and temps.
• Manage day-to-day department needs including supplies, expenses, and facilities requests.
• Support internal and external communications and maintain calendars and websites.

Skills

Strong organizational skills

Time management

Communication skills

Discretion and judgment

Stakeholder coordination

Independence

Tools

MS Office

Calendar management

Procurement systems

Job description

The Administrative Coordinator at Harvard University’s Faculty of Arts and Sciences provides broad administrative and operational support to the Classics and Linguistics grouping, coordinating leave, records, onboarding, and events. The role requires a strong in-person presence and the ability to lead projects under supervision of the Manager of Administration.

Hybrid work means on-campus three days per week with schedule determined with the MoA, and opportunity to contribute to department-wide