Senior Administrative Coordinator for Department & Programs

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance and reimbursement

Commuter benefits

Wellbeing resources

Job summary

Harvard University is seeking an Administrative Coordinator to provide general administrative and operational support to the Classics and Linguistics administrative grouping. The role emphasizes independent project coordination, office management, and departmental event support, reporting to the Manager of Administration and Departments Chairs.

The position is hybrid with on-campus presence three days per week.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination experience.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.
• Will require completion of internal financial, procurement, or research compliance training.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May provide support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• Handle day-to-day tasks such as ordering supplies, submitting expenses, and space management as needed.
• Coordinate with centralized communications for unit content and calendars.

Skills

Five years of administrative or cust

Strong organizational skills

Time management

Professional written and verbal comms

Discretion and sound judgment

Independent work

Stakeholder coordination

Higher ed/academic ops familiarity

Event/meeting coordination

Job description

Harvard University is seeking an Administrative Coordinator to provide general administrative and operational support to the Classics and Linguistics administrative grouping. The role emphasizes independent project coordination, office management, and departmental event support, reporting to the Manager of Administration and Departments Chairs.

The position is hybrid with on-campus presence three days per week.