Administrative Coordinator III - Hybrid Department Operations

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous paid time off

Professional development opportunities

Commuter benefits

Job summary

Harvard University FAS Human Resources seeks an Administrative Coordinator for the Classics and Linguistics grouping. The role provides general administrative and project support, manages office operations, coordinates events and meetings, and assists department chairs under the Manager of Administration.

Strong in-person presence and discretion are required. The position is hybrid (on campus three days per week) with 35 hours weekly.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and manage multiple priorities.
• Stakeholder coordination and collaboration with department teams.
• Experience with event/meeting coordination.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Provide general administrative support to the Classics and Linguistics grouping and faculty.
• Track and maintain departmental records and coordinate leave requests.
• Support department committees and onboarding of staff; back-up time approver.
• Assist in coordinating research appointments, seminars, and course catalog updates.
• Manage day-to-day department operations, supplies, expenses, and space scheduling.
• Serve as liaison to centralized communications and maintain calendars and websites.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Stakeholder coordination

Independent work

Event/meeting coordination

Job description

Harvard University FAS Human Resources seeks an Administrative Coordinator for the Classics and Linguistics grouping. The role provides general administrative and project support, manages office operations, coordinates events and meetings, and assists department chairs under the Manager of Administration.

Strong in-person presence and discretion are required. The position is hybrid (on campus three days per week) with 35 hours weekly.