Hybrid Administrative Coordinator – Exec Office Support

Tufts University; Medford (MA); Hybrid; USD 58,000 - 80,000; Full time

Job summary

Tufts University is seeking an Administrative Coordinator to provide high-level administrative support within the School of Arts and Sciences. The role covers office operations, document production, budgeting, and coordination of meetings and events on a hybrid schedule in a dynamic academic environment.

Under supervision, you will manage calendars, prepare materials, and liaise with faculty, staff, and students while ensuring confidentiality and professional communication across units.

Qualifications

• High school diploma or equivalent with 5+ years of administrative experience or bachelor's degree with 3+ years.
• Advanced knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Bookkeeping or basic accounting knowledge.
• Excellent organizational and interpersonal skills.

Responsibilities

• Provide advanced administrative support and manage office operations.
• Coordinate complex calendar and meetings; plan events.
• Prepare reports, letters, and brochures; edit and format documents.
• Monitor department budget and expenditures; generate reports.
• Serve as primary contact for internal and external customers.
• Assist with faculty searches and contracts information.

Skills

Administrative experience

Communication

Attention to detail

Education

High School Diploma / GED

Bachelor's Degree

Tools

Microsoft Office

Budgeting software

Job description

Tufts University is seeking an Administrative Coordinator to provide high-level administrative support within the School of Arts and Sciences. The role covers office operations, document production, budgeting, and coordination of meetings and events on a hybrid schedule in a dynamic academic environment.

Under supervision, you will manage calendars, prepare materials, and liaise with faculty, staff, and students while ensuring confidentiality and professional communication across units.