Hybrid PMO Document Control Specialist

RiseMe; Warrenville (IL); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Health plans

Life & Accident Insurance

Disability Coverage

EAP

Back-Up Daycare

FSA & HSA

401(k)

Pre-Tax Commuter Account

Merit Scholarship Program

Employee Discount Program

Tuition Assistance

First Professional Licensure Bonus

Employee Referral Bonus

Paid time off

Flexible work arrangements

Job summary

Sargent & Lundy is seeking a PMO Records Coordinator in Illinois for a hybrid role combining remote and in-office work. You will serve as the primary contact for PMO document control, manage project files, and support training and system access.

Essential requirements include a high school diploma and two years of office experience, strong time management, and proficiency with Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Flexible, a team player, and willing to occasional overtime.

Qualifications

• High school diploma (or equivalent) with two years of office experience.
• Strong time management and detail-oriented work style.
• Experience in a professional environment meeting production and accuracy goals.
• Excellent written and verbal communication; proficient in Word, Excel, Outlook, PowerPoint, and PDF tools.
• Flexible, team player, self-starter; occasional overtime.

Responsibilities

• Serve as primary contact for PMO document control inquiries, project files, records requirements, training, site access, and system access.
• Maintain quality records throughout each project cycle (set-up, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support the implementation of document control procedures and processes; prepare documents and drawings for transmittal and storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
• Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
• Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy's and clients’ requirements.
• Gather the appropriate information to generate reports for your assigned projects.
• Communicate effectively with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders by listening carefully, anticipating needs, and responding promptly and professionally.
• Demonstrate excellent organization, work ethic, communication skills, attention to detail, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Time management

Detail-oriented

Communication skills

Team player

Self-starter

Overtime flexibility

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe Acrobat/PDFs

ProjectWise

Job description

Sargent & Lundy is seeking a PMO Records Coordinator in Illinois for a hybrid role combining remote and in-office work. You will serve as the primary contact for PMO document control, manage project files, and support training and system access.

Essential requirements include a high school diploma and two years of office experience, strong time management, and proficiency with Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Flexible, a team player, and willing to occasional overtime.