Hybrid Document Control Specialist

Sargent Lundy; Warrenville, Northern (IL, KY); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Paid time off

Paid vacation

Flexible work arrangements

Parental leave

Bereavement leave

Job summary

Sargent & Lundy is seeking a detail-oriented PMO document control support professional in a hybrid work environment in Warrenville, IL. The role focuses on controlling project documents, training, site access, and system access while maintaining high-quality records across the project lifecycle.

Ideal candidates will have strong editing and MS Office skills, good communication, and the ability to balance multiple priorities in a fast-paced setting.

Qualifications

• Requires a high school diploma and two years in an office environment.
• Excellent written and editing skills with proficiency in MS Office.
• Able to meet production and accuracy goals in a professional setting.

Responsibilities

• Serve as primary contact for PMO document control inquiries, project files, records requirements, training, site access, and system access.
• Maintain quality records throughout each project cycle (set-up, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support the implementation of document control procedures and processes; prepare documents and drawings for transmittal and storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
• Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
• Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy’s and clients’ requirements.
• Gather the appropriate information to generate reports for your assigned projects.
• Communicate effectively with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders by listening carefully, anticipating needs, and responding promptly and professionally.
• Demonstrate excellent organization, work ethic, communication skills, attention to detail, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Time management

Detail-oriented

Communication skills

Editing

Team player

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Adobe Acrobat/PDFs

Job description

Sargent & Lundy is seeking a detail-oriented PMO document control support professional in a hybrid work environment in Warrenville, IL. The role focuses on controlling project documents, training, site access, and system access while maintaining high-quality records across the project lifecycle.

Ideal candidates will have strong editing and MS Office skills, good communication, and the ability to balance multiple priorities in a fast-paced setting.