Hybrid Document Control Specialist - PMO & Records

Sargent Lundy; Minneapolis (MN); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Health Plans

Life & Accident Insurance

Disability Coverage

Employee Assistance Program

Back-Up Daycare

FSA & HSA

401(k)

Pre-Tax Commuter Account

Merit Scholarship Program

Employee Discount Program

Tuition Assistance

First Professional Licensure Bonus

Employee Referral Bonus

Paid Annual Personal/Sick Time

Paid Vacation

Paid Holidays

Paid Parental Leave

Paid Bereavement Leave

Flexible Work Arrangements

Job summary

Sargent & Lundy is seeking a PMO document control coordinator in a hybrid role, combining home and office work. You will manage client documents, project records, and onboarding/offboarding activities while maintaining quality standards and supporting QA.

Ideal candidates have strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment. Some overtime may be required, and a high school diploma with two years of office experience is expected.

Qualifications

• This position requires a high school diploma (or equivalent) and two years of office experience.
• Great time management, detail-oriented, with experience driving process improvement.
• Prior experience should include working in a professional environment and meeting established production and accuracy goals.
• Excellent communication skills (including writing and editing) and proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat/PDFs.
• Candidate must be flexible, a team player, a self-starter, and open to occasional overtime.

Responsibilities

• Serve as a primary point of contact for PMO client document control inquiries and project files.
• Maintain quality records throughout each project cycle from set-up to destruction.
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support document control procedures.
• Coordinate project onboarding and offboarding activities including training and access permissions.
• Edit procedures, review calculations, and format project-related documents per requirements.
• Gather information to generate reports for assigned projects.
• Communicate effectively with project managers, engineers, clients, and stakeholders.
• Demonstrate organization, work ethic, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Office experience

Time management

Communication skills

Attention to detail

Microsoft Office

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat/PDFs

Job description

Sargent & Lundy is seeking a PMO document control coordinator in a hybrid role, combining home and office work. You will manage client documents, project records, and onboarding/offboarding activities while maintaining quality standards and supporting QA.

Ideal candidates have strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment. Some overtime may be required, and a high school diploma with two years of office experience is expected.