Hybrid Document Control Specialist — PMO & Records Governance

Sargent Lundy; Chicago (IL); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Health plans

Life & Accident Insurance

Disability Coverage

EAP

Back-Up Daycare

401(k)

Job summary

Sargent & Lundy is seeking a motivated Records Coordinator to support the PMO in a hybrid Chicago-area role. You will manage client documents, project files, and system access, while ensuring quality records throughout each project cycle.

You will collaborate with project managers and engineers, edit procedures, generate reports, and help drive process improvements. A high school diploma and 2 years in an office environment are required; familiarity with Word, Excel, Outlook, PowerPoint, and

Qualifications

• High school diploma and two years of office experience.
• Strong time management and detail-orientation with process-improvement experience.
• Experience in professional environments meeting production and accuracy goals.
• Excellent written and verbal communication; proficient in MS Word/Excel/Outlook/PowerPoint/Acrobat.
• Flexible, team player, self-starter; able to work occasional overtime.

Responsibilities

• Serve as PMO client document control contact for inquiries, project files, and system access.
• Maintain quality records through each project cycle: setup, training, filing, and retention.
• Assist in Quality Assurance activities and log maintenance.
• Coordinate onboarding/offboarding: training, access, and document permissions.
• Edit procedures and format project documents to client requirements.
• Generate reports for assigned projects and communicate with stakeholders.
• Support multiple priorities with strong organization and work ethic.

Education

High School Diploma or Equivalent

Bachelor's Degree (preferred)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat/PDFs

Job description

Sargent & Lundy is seeking a motivated Records Coordinator to support the PMO in a hybrid Chicago-area role. You will manage client documents, project files, and system access, while ensuring quality records throughout each project cycle.

You will collaborate with project managers and engineers, edit procedures, generate reports, and help drive process improvements. A high school diploma and 2 years in an office environment are required; familiarity with Word, Excel, Outlook, PowerPoint, and