Hybrid Document Control Specialist: Project Lifecycle

RiseMe; Chicago (IL); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Health Plans

Life & Accident Insurance

Disability Coverage

Employee Assistance Program (EAP)

Back-Up Daycare

FSA & HSA

401(k)

Job summary

Sargent & Lundy is seeking a detail-oriented PMO document control specialist in Chicago for a hybrid work arrangement blending home and office tasks. You will serve as the primary contact for PMO client document control inquiries, manage project files, and support training, site access, and system access across multiple projects.

Essential qualifications include a high school diploma with two years in an office setting, strong time management, excellent written and oral communication, and

Qualifications

• High school diploma (or equivalent) and two years of office experience.
• Great time management, detail-oriented, with experience driving process improvement.
• Prior professional environment experience and meeting production/accuracy goals.
• Excellent communication skills (writing/editing) and proficiency with MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat/PDFs.
• Flexible, team player, self-starter, and open to occasional overtime.

Responsibilities

• Serve as a primary point of contact for PMO client document control inquiries, project files, records requirements, training, site access, and system access.
• Maintain quality records throughout each project cycle (setup, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support document control procedures and processes; prepare documents and drawings for transmittal/storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
• Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
• Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy’s and clients’ requirements.
• Gather information to generate reports for assigned projects.
• Communicate with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders clearly and professionally.
• Demonstrate organization, work ethic, attention to detail, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Time management

Detail-oriented

Communication skills

Team player

Self-starter

Occasional overtime willingness

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat/PDFs

Job description

Sargent & Lundy is seeking a detail-oriented PMO document control specialist in Chicago for a hybrid work arrangement blending home and office tasks. You will serve as the primary contact for PMO client document control inquiries, manage project files, and support training, site access, and system access across multiple projects.

Essential qualifications include a high school diploma with two years in an office setting, strong time management, excellent written and oral communication, and