Hybrid PMO Document Control Specialist

RiseMe; Amarillo (TX); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Flexible work arrangements

Health insurance

Paid time off

401(k)

Job summary

Sargent & Lundy is seeking a detail-oriented PMO Records Coordinator to support project controls in a hybrid work environment. You will manage document control, onboarding/offboarding, and reporting across multiple projects, coordinating with engineers, project managers, clients, and contractors.

The role requires a high school diploma and at least two years of office experience; proficiency in Word, Excel, Outlook, PowerPoint, and Adobe Acrobat is expected.

Qualifications

• This position requires a high school diploma (or equivalent) and two years of experience working in an office environment.
• Great time management, detail-oriented, with experience driving process improvement.
• Prior experience should include working in a professional environment and meeting established production and accuracy goals.
• Excellent communication skills (including writing and editing) and proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat/PDFs.
• Candidate must be flexible, a team player, a self-starter, and open to occasional overtime.

Responsibilities

• Serve as primary contact for PMO document control inquiries, project files, records requirements, training, site access, and system access.
• Maintain quality records throughout each project cycle (set-up, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support the implementation of document control procedures and processes; prepare documents and drawings for transmittal and storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
• Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
• Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy's and clients’ requirements.
• Gather the appropriate information to generate reports for your assigned projects.
• Communicate effectively with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders by listening carefully, anticipating needs, and responding promptly and professionally.
• Demonstrate excellent organization, work ethic, communication skills, attention to detail, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Time management

Detail-oriented

Process improvement

Communication skills

Team player

Self-starter

Overtime flexibility

Education

High school diploma

Bachelor's degree

Tools

Word

Excel

Outlook

PowerPoint

Adobe Acrobat/PDFs

ProjectWise

Job description

Sargent & Lundy is seeking a detail-oriented PMO Records Coordinator to support project controls in a hybrid work environment. You will manage document control, onboarding/offboarding, and reporting across multiple projects, coordinating with engineers, project managers, clients, and contractors.

The role requires a high school diploma and at least two years of office experience; proficiency in Word, Excel, Outlook, PowerPoint, and Adobe Acrobat is expected.