Hybrid PMO Document Control Specialist

RiseMe; Minneapolis (MN); Hybrid; USD 57,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Sargent & Lundy in Minneapolis is seeking a PMO Records Specialist to support document control and quality assurance in a hybrid work environment. You will manage project files, training access, and system permissions while ensuring accurate, organized records across the project lifecycle.

The ideal candidate brings a high school diploma with 2+ years in an office setting, strong communication skills, and proficiency in Microsoft Office and PDF workflows. Occasional overtime may be required.

Qualifications

• This position requires a high school diploma (or equivalent) and two years of experience in an office environment.
• Strong time management and detail-oriented approach with experience driving process improvement.
• Experience in a professional environment and meeting production and accuracy goals.
• Excellent communication skills (writing and editing) and proficiency in Word, Excel, Outlook, PowerPoint, and Adobe Acrobat/PDFs.
• Candidates should be flexible, a team player, a self-starter, and open to occasional overtime.

Responsibilities

• Serve as a primary point of contact for PMO client document control inquiries, project files, records requirements, training, site access, and system access.
• Maintain quality records throughout each project cycle (set-up, receipt, file access, training, transmittal, reproduction, logging, filing, validation, retention, and destruction).
• Assist in Quality Assurance activities and log maintenance.
• Administer records management programs and support the implementation of document control procedures and processes; prepare documents and drawings for transmittal and storage, including correspondence, data entry, copying/distribution, document tracking, and electronic filing.
• Coordinate project onboarding and offboarding activities, including training, system access, site access, distribution lists, and document repository permissions.
• Edit procedures, review calculations, and format other project-related documents per Sargent & Lundy’s and clients’ requirements.
• Gather the appropriate information to generate reports for your assigned projects.
• Communicate effectively with project managers, project controls personnel, engineers, clients, contractors, and other stakeholders by listening carefully, anticipating needs, and responding promptly and professionally.
• Demonstrate excellent organization, work ethic, communication skills, attention to detail, and the ability to manage multiple priorities.
• Perform other tasks and support additional projects as assigned.

Skills

Time management

Attention to detail

Process improvement

Communication skills

Team player

Self-starter

Overtime flexibility

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat/PDFs

ProjectWise

Job description

Sargent & Lundy in Minneapolis is seeking a PMO Records Specialist to support document control and quality assurance in a hybrid work environment. You will manage project files, training access, and system permissions while ensuring accurate, organized records across the project lifecycle.

The ideal candidate brings a high school diploma with 2+ years in an office setting, strong communication skills, and proficiency in Microsoft Office and PDF workflows. Occasional overtime may be required.