Hybrid Operations Coordinator – Admin & Events

Documented; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Documented seeks a mission-aligned Operations Coordinator to oversee the hybrid office operations, supporting the Director of Operations and ensuring safe, efficient spaces for staff and stakeholders.

The role mixes in-office days (Tuesdays and Thursdays) with remote work, focusing on logistics, calendars, and administrative workflows while contributing to donor stewardship, events, and people operations initiatives.

Qualifications

• 3–5 years of experience in nonprofit operations or related role.
• Strong written and verbal communication skills.
• Detail-oriented with strong organizational and interpersonal abilities.

Responsibilities

• Maintain organized and welcoming hybrid office operations.
• Support staff with meeting room setup and logistics.
• Track calendars, checklists, and workflows for Director of Operations.
• Assist with vendor coordination, supplies, and facilities management.
• Support staff onboarding/offboarding and staff-related processes.
• Coordinate fundraising and donor stewardship tasks and events support.
• Provide administrative support for revenue operations activities.

Skills

Project management

Communication

Organization

Discretion

Team collaboration

Tools

Microsoft Office

Google Workspace

Monday.com

Job description

Documented seeks a mission-aligned Operations Coordinator to oversee the hybrid office operations, supporting the Director of Operations and ensuring safe, efficient spaces for staff and stakeholders.

The role mixes in-office days (Tuesdays and Thursdays) with remote work, focusing on logistics, calendars, and administrative workflows while contributing to donor stewardship, events, and people operations initiatives.