Hybrid Operations Coordinator - Executive Support

Council of Presidents; Olympia (WA); Hybrid; USD 62,000 - 68,000; Full time

Job summary

The Council of Presidents (COP) seeks an Operations Coordinator to support its four directors, including the Executive Director, with office operations, financial tasks, and administrative duties in a hybrid role based in Olympia, Washington.

The successful candidate will be highly organized, resourceful, and adept at coordinating schedules, meetings, and travel, with strong communication and problem-solving skills. Monday–Friday, 8 a.m.–5 p.m., occasional overnight travel.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• At least four years of progressively responsible experience in office operations or administrative support.
• Strong written and verbal communication and organizational skills.
• Proficiency with Microsoft Office and virtual meeting platforms.
• Experience managing schedules, coordinating meetings, and travel arrangements.

Responsibilities

• Manage daily office operations and vendor/contractor relationships.
• Provide executive and administrative support to four directors, including the Executive Director.
• Coordinate meetings, agendas, materials, and follow-up actions.
• Maintain calendars, travel arrangements, and conference attendance.
• Prepare and submit quarterly reports and handle HR paperwork as needed.

Skills

Scheduling coordination

Communication

Problem solving

Independent judgment

Relationship-building

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Virtual meeting platforms

Job description

The Council of Presidents (COP) seeks an Operations Coordinator to support its four directors, including the Executive Director, with office operations, financial tasks, and administrative duties in a hybrid role based in Olympia, Washington.

The successful candidate will be highly organized, resourceful, and adept at coordinating schedules, meetings, and travel, with strong communication and problem-solving skills. Monday–Friday, 8 a.m.–5 p.m., occasional overnight travel.