Hybrid Administrative & Operations Coordinator – Part-Time

Right To Be; New York (NY); Hybrid; USD 27,000 - 39,000; Part time

Benefits offered by this job

Monthly health care stipend

Company laptop

Generous PTO and wellness leave

Reimbursement for travel and meals

Job summary

Right To Be is seeking an Administrative Associate to support day-to-day operations across departments from our Brooklyn office. This part-time, non-exempt role is hybrid, 15 hours per week across three 5-hour days, with on-site and remote work and occasional travel.

You will manage general office tasks, data entry, calendar upkeep, and assist with contracts, reporting, and staff travel. Collaboration with the VP of Finance & Operations is key.

Qualifications

• 2+ years in project management, office admin, executive assisting, event planning, or similar.
• Proficiency with computer software; quick learner of new tools.
• Highly adaptable to management styles and shifting priorities.
• Excellent organizational, recordkeeping, and written/oral communication.
• Ability to manage confidential information and deadlines.
• Event planning skills.
• Strong written and verbal communication.
• Integrity and commitment to Right To Be's mission.

Responsibilities

• Handle general office duties, routing calls, data entry, and external inquiries.
• Update electronic files and Asana tasks; maintain calendars and wikis.
• Process and scan checks/donations; input in Salesforce and track retention.
• Coordinate shipping, equipment orders, and license renewals as needed.
• Prepare contracts via DocuSign; draft letters and memos.
• Support departments with admin tasks and event coordination including travel.
• Collaborate with VP of Finance & Operations on monthly Wellness activities and retreats.

Skills

Project management

Office administration

Executive assisting

Event planning

Communication skills

Time management

Tools

Salesforce

Asana

Zoom

Slack

Hugo

LastPass

Job description

Right To Be is seeking an Administrative Associate to support day-to-day operations across departments from our Brooklyn office. This part-time, non-exempt role is hybrid, 15 hours per week across three 5-hour days, with on-site and remote work and occasional travel.

You will manage general office tasks, data entry, calendar upkeep, and assist with contracts, reporting, and staff travel. Collaboration with the VP of Finance & Operations is key.