Hybrid Executive Support & Operations Coordinator

Vancouver Housing Authority; Vancouver (WA); Hybrid; USD 43,000 - 52,000; Full time

Job summary

Vancouver Housing Authority is seeking an Executive Support and Organizational Coordinator to provide administrative and operational support to designated senior leaders. This role will help manage calendars, communications, meetings, and special projects while supporting document management and office logistics.

The position is based in Vancouver, WA with in-person work required in the first 30 days and a potential hybrid schedule thereafter, depending on business needs and manager approval.

Qualifications

• Two years of administrative support, office coordination, customer service, or related experience.
• Intermediate proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint.
• Working knowledge of electronic document management and file organization.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work both independently and collaboratively within a team environment.

Responsibilities

• Manage calendars for assigned senior leaders, including scheduling meetings and coordinating logistics.
• Assist with managing executive email inboxes by monitoring communications and supporting timely follow-up.
• Coordinate meetings, prepare materials, track action items, and support follow-through on assignments.
• Draft, edit, proofread, and format correspondence, reports, presentations, and other documents.
• Support travel arrangements and meeting logistics as needed.
• Assist with maintaining records, files, and documentation.

Skills

Administrative support

Microsoft Office

SharePoint

Time management

Communication skills

Confidentiality

Tools

SharePoint

Microsoft Office

Job description

Vancouver Housing Authority is seeking an Executive Support and Organizational Coordinator to provide administrative and operational support to designated senior leaders. This role will help manage calendars, communications, meetings, and special projects while supporting document management and office logistics.

The position is based in Vancouver, WA with in-person work required in the first 30 days and a potential hybrid schedule thereafter, depending on business needs and manager approval.