Hybrid Office Assistant & Bookkeeper (EOS-Driven Admin)

Vasile Elevator, Inc.; Pompano Beach (FL); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Vasile Elevator, Inc. is seeking an Office Assistant to provide comprehensive administrative support, manage daily office tasks, and coordinate communications.

The role emphasizes accuracy in data entry, purchasing support, and collaboration with HR, AP, and vendor relations. The candidate will handle scheduling, meeting minutes, file systems, and travel arrangements, ensuring smooth operations under EOS principles.

Qualifications

• Minimum bachelor's degree in business, management, or a related field.
• 3+ years of experience in a similar role, with a proven track record of driving results.
• 3+ years of experience with QuickBooks or similar systems
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software; experience with NetSuite or an ERP system
• Strong ability to prioritize tasks, manage time effectively, and maintain organized workflows.

Responsibilities

• Administrative Support: Manage daily office responsibilities, including filing, scheduling meetings or events, and maintaining organizational systems.
• Communication Coordination: Serve as the primary point of contact for facilitating internal and external communications, ensuring messages are delivered accurately, promptly, and to the appropriate parties.
• Data Management: Maintain accurate records and documentation, including data entry, reporting, and filing.
• Purchasing Support: Issue purchase orders (POs) and log data to assist the Purchasing Department in managing workflows and inventory.
• Accounts Payable Assistance: Support the AP department with billing, receiving purchase orders (POs), and maintaining accurate records of transactions.
• Meeting Support: Schedule, prepare materials for, and document meetings, including taking minutes and following up on action items.
• Office Supply Management: Monitor and manage office supplies inventory, placing orders as needed to avoid shortages.
• Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members.
• Task Coordination: Assist with coordinating team projects, deadlines, and workflows to enhance productivity.
• Vendor and Client Relations: Communicate with vendors and clients, addressing inquiries and ensuring excellent service delivery.
• HR Support: Assist the HR department with timekeeping, ensuring accurate employee attendance records and compliance with policies.
• Event and Travel Assistance: Help coordinate team events, travel arrangements, and company activities as required.
• Problem-Solving: Address and resolve office issues efficiently, escalating to leadership when necessary.
• Support Team Culture: Foster a positive, collaborative environment that aligns with company values and goals.

Skills

Microsoft Office Suite

QuickBooks

ERP systems

Data entry accuracy

Time management

Communication

Team collaboration

Education

Bachelor's degree in business, management, or related field

Tools

NetSuite

ERP software

Job description

Vasile Elevator, Inc. is seeking an Office Assistant to provide comprehensive administrative support, manage daily office tasks, and coordinate communications.

The role emphasizes accuracy in data entry, purchasing support, and collaboration with HR, AP, and vendor relations. The candidate will handle scheduling, meeting minutes, file systems, and travel arrangements, ensuring smooth operations under EOS principles.