Strategic Executive Assistant to Leadership Team

EOS; Erie (CO); On-site; USD 48,000 - 62,000; Full time

Job summary

EOS is seeking an Administrative Assistant to provide essential support to the leadership team. This role manages calendars, coordinates meetings, and handles travel arrangements for domestic and international trips.

You will prepare expense reports, maintain confidential files, and assist with onboarding and special projects to keep the organization running smoothly in a fast-paced environment.

Qualifications

• Associate’s degree preferred; equivalent education and experience will be considered.
• 3+ years of administrative or executive support experience.
• Experience supporting multiple leaders and managing competing priorities.
• Experience coordinating executive-level meetings, events, and travel arrangements (domestic and international).

Responsibilities

• Manage complex calendars, schedules and meetings coordination.
• Coordinate domestic and international travel arrangements, including flights and itineraries.
• Prepare and submit expense reports and support expense reconciliation processes.
• Screen, prioritize, and manage incoming communications and meeting requests.
• Organize and maintain confidential files, records, and documentation.
• Anticipate leadership needs and proactively support daily business activities.
• Schedule internal and external meetings, including conference room reservations and virtual logistics.
• Prepare meeting agendas, compile materials, and assist with follow-up actions.
• Assist in planning leadership meetings, employee events, and company activities.
• Coordinate logistics for off-site meetings and special events.
• Assist with invoice processing, purchase requisitions, and other administrative transactions.
• Support onboarding for new employees and visitors.
• Assist with special projects and business initiatives as assigned.

Skills

Calendar management

Organizational skills

Time management

Communication

Discretion & confidentiality

Multitasking

Customer service orientation

Adaptability

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

EOS is seeking an Administrative Assistant to provide essential support to the leadership team. This role manages calendars, coordinates meetings, and handles travel arrangements for domestic and international trips.

You will prepare expense reports, maintain confidential files, and assist with onboarding and special projects to keep the organization running smoothly in a fast-paced environment.