Office Manager

EV Charge Solutions; Town of Henrietta (NY); On-site; USD 25,000 - 26,000; Full time

Job summary

EV Charge Solutions in the Town of Henrietta, NY is seeking an Office Manager to run day-to-day administrative operations and provide essential support to the accounting and Sales teams, handling front office duties and assisting with order management.

Qualifications include Highschool/GED and 2+ years in an administrative office; proficiency with Excel, Word, Adobe, Outlook; QuickBooks a plus; strong prioritization, time management, and customer-service skills.

Qualifications

• Highschool/GED diploma, 2+ years’ experience in an administrative office environment.
• Proficient with Microsoft Excel, Microsoft Word, Adobe, and Outlook. QuickBooks experience a plus.
• Strong prioritization and time management skills.
• Strong business acumen with excellent communication, and customer service skills.
• Ability to effectively communicate with customers.
• Organized, efficient, and results driven.
• Ability to create and manage processes. Promoting process improvement.

Responsibilities

• Managed daily administrative needs for office staff.
• Coordinate and organize corporate and visitor meetings as scheduled
• Answer incoming phone calls and direct to the appropriate department.
• Order and maintain office supplies and other items as needed.
• Keep office areas organized, clean, and presentable.
• Coordinate and organize corporate meetings as scheduled.
• Assist with filing applications/compliance forms for subscriptions sales.
• Create and maintain processes that ensure efficient order flow for subscription and warranty sales.
• Facilitate in AR and AP recording and management.
• Be a support to the Accounting manager.
• Call customers as necessary regarding payments and credit applications
• Electronic copies of invoices in QBO
• Filing
• Be trained on the ArcOS system (internal ERP system) to assist in answering Customers questions regarding their order.

Skills

Communication

Customer service

Organization

Time management

Prioritization

Process improvement

Team collaboration

Education

Highschool/GED diploma

Tools

Microsoft Excel

Microsoft Word

Adobe

Outlook

QuickBooks

Job description

The Office Manager will manage the day-to-day administrativeoperations of the company while providing essential support to the accountingteam and the Sales team. This role involves handling front office duties andassist with the accounting function, directing calls to proper departments andfacilitate efforts in order management.

Education:Highschool or equivalent (Required)

Experience:Administrativeoffice: 2 years (Required)

Pay:$18.75- $19.25 per hour (40 hours / week)

Office Coordination

Communication & Support

Organization & Process Management

Qualifications

• Highschool/GED diploma, 2+ years’ experience in an administrative officeenvironment.
• Proficientwith Microsoft Excel, Microsoft Word, Adobe, and Outlook. QuickBooksexperience a plus.
• Strongprioritization and time management skills.
• Strongbusiness acumen with excellent communication, and customer service skills.
• Abilityto effectively communicate with customers.
• Organized,efficient, and results driven.
• Abilityto create and manage processes. Promoting process improvement.

EVCS is an equal opportunity employer.

Office Administration Duties

• Managedaily administrative needs for office staff.
• Coordinateand organize corporate and visitor meetings as scheduled
• Answerincoming phone calls and direct to the appropriate department.
• Orderand maintain office supplies and other items as needed.
• Keepoffice areas organized, clean, and presentable.
• Coordinateand organize corporate meetings as scheduled.

EVCS is an equal opportunity employer.

• Assistwith filing applications/compliance forms for subscriptions sales.
• Createand maintain processes that ensure efficient order flow for subscriptionand warranty sales.
• Facilitatein AR and AP recording and management.
• Be asupport to the Accounting manager.
• Callcustomers as necessary regarding payments and credit applications
• Electroniccopies of invoices in QBO
• Filing
• Betrained on the ArcOS system (internal ERP system) to assist in answeringCustomers questions regarding their order.

EVCS is an equal opportunity employer.

Why Join Us?

• Great team of smart people, in a friendly and open culture
• Growing industry with strong market demand (EV / cleanenergy)
• Opportunity to develop sales and technical knowledgeCollaborative team environment
• Real responsibilities and challenges in a fast evolving company

What We Offer

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company.