Executive Office Assistant - Hybrid & Growth Opportunities

Levisonics; Fishers (IN); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Healthcare

Dental and Vision

Vacation and Sick Time

Life Insurance

Stock Options

Flexible/ Hybrid work

Job summary

Levisonics Inc. is seeking a Full-Time Office Assistant to support administrative tasks, calendars, travel, and document preparation. The role offers growth within a dynamic startup environment and requires strong organizational skills and discretion.

Ideal candidates have 1–4 years in similar roles, proficiency in Microsoft Office, and familiarity with QuickBooks. Hybrid work arrangement is available, with preference for Indiana-based applicants or those willing to relocate.

Qualifications

• Degree in business administration, management, or related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred
• Strong organizational, communication, interpersonal and time-management skills required
• Proven ability to work in a fast-paced environment and adapt to company requirements
• Experience with QuickBooks or other accounting software preferred.

Responsibilities

• Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.
• Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Confidentiality

Communication skills

Proactivity

Adaptability

Education

Degree in business administration or related field

Tools

Microsoft Office

QuickBooks

Job description

Levisonics Inc. is seeking a Full-Time Office Assistant to support administrative tasks, calendars, travel, and document preparation. The role offers growth within a dynamic startup environment and requires strong organizational skills and discretion.

Ideal candidates have 1–4 years in similar roles, proficiency in Microsoft Office, and familiarity with QuickBooks. Hybrid work arrangement is available, with preference for Indiana-based applicants or those willing to relocate.