Hybrid Medical Education Admin Assistant – Scheduling & Coordination

Boston Medical Center; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Tuition reimbursement

Healthcare benefits

Job summary

Boston Medical Center seeks an Administrative Assistant to support the Graduate Medical Education and Medical Staff Affairs offices. You will manage calendars, prepare documents and presentations, enter data, and coordinate meetings and events in a healthcare environment.

The role requires discretion, independence, and the ability to handle sensitive information. Strong MS Office skills and excellent English communication are essential for daily operations and collaboration across departments.

Qualifications

• Associate’s Degree in Business Administration or related field AND 1 year related experience (or HS/GED + 3 years). Bachelor’s degree is desirable.
• Excellent verbal/written English communication skills with strong editing and proofreading.
• Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and web browsers.
• Excellent organizational skills with attention to detail and time management.
• Effective interpersonal skills to interact with all levels of staff and external contacts.
• Strong problem solving skills.
• Ability to maintain strict confidentiality of all personal/health sensitive information.

Responsibilities

• Provide professional assistance to visitors, patients, faculty and employees.
• Liaise with other departments for efficient communication and timely inquiries.
• Answer phones, screen calls and direct to appropriate parties.
• Create Word documents, Excel spreadsheets, and PowerPoint presentations.
• Perform data entry, maintain databases, and develop related tables/charts.
• Monitor inventory and requisition supplies; coordinate room setups and equipment.

Skills

Calendar management

Communication skills

Discretion

Interpersonal skills

Education

Associate’s Degree in Business Administration or related field

1 year related experience

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Boston Medical Center seeks an Administrative Assistant to support the Graduate Medical Education and Medical Staff Affairs offices. You will manage calendars, prepare documents and presentations, enter data, and coordinate meetings and events in a healthcare environment.

The role requires discretion, independence, and the ability to handle sensitive information. Strong MS Office skills and excellent English communication are essential for daily operations and collaboration across departments.