Healthcare Office Coordinator - Admin and Scheduling Pro

Mass General Brigham (Enterprise Services); Boston (MA); On-site; USD 41,000 - 59,000; Full time

Job summary

Mass General Brigham is seeking an Office Coordinator Administrative Assistant to deliver routine administrative and secretarial support under moderate supervision. The role supports a busy Occupational Health office by coordinating calendars, travel, meeting logistics, and transcription tasks.

Qualified candidates will have a high school diploma or equivalent, 2–3 years of administrative experience, and strong MS Office and communication skills.

Qualifications

• High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma related field preferred.
• Not accepting experience in lieu of degree.

Responsibilities

• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, spreadsheets, and presentations.
• Manage schedules and arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls; provide transcription and proofreading support.
• Maintain knowledge of department policies and handle sensitive information with discretion.

Skills

MS Office Pro

Calendar management

Communication skills

Proofreading

Interpersonal skills

Office procedures

Phone system proficiency

Problem solving

Healthcare terminology

Education

High School Diploma or Equivalent

Job description

Mass General Brigham is seeking an Office Coordinator Administrative Assistant to deliver routine administrative and secretarial support under moderate supervision. The role supports a busy Occupational Health office by coordinating calendars, travel, meeting logistics, and transcription tasks.

Qualified candidates will have a high school diploma or equivalent, 2–3 years of administrative experience, and strong MS Office and communication skills.