Staffing & Office Operations Coordinator

Boston Medical Center; Boston (MA); On-site; USD 61,291,000 - 86,106,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pharmacy benefits

Discretionary bonuses

403(b) matching

Paid time off

Career advancement

Well-being resources

Job summary

Boston Medical Center seeks an experienced administrative assistant to provide complex support for department projects and office operations. Responsibilities include scheduling, data entry, correspondence, and maintaining contract data.

The candidate should hold an Associate’s degree (or equivalent) with 3 years of related experience; HS/GED with 5 years also considered. Strong English, MS Office skills, and independent work abilities are essential. Weekend/holiday rotation required.

Qualifications

• Superior verbal/written English communication skills.
• Proficiency with MS Word, Excel, Access, PowerPoint and Outlook.
• Ability to work independently with good judgment.
• Excellent organizational skills and attention to detail.
• Maintain confidentiality of personal/health information.
• Weekend and Holiday rotation required.

Responsibilities

• Provide complex administrative support for department projects.
• Prepare spreadsheets, charts and correspondence.
• Schedule meetings and manage calendars.
• Maintain office inventory and order supplies.
• Take minutes and route calls; triage inquiries.
• Maintain and update contract database; assist with new hire processing.

Skills

Verbal and written English

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Time management

Confidentiality

Independent work

Education

Associate’s degree in Business Administration or related field

3 years related experience

HS/GED +5 years related experience

Bachelor’s degree with 1 year admin experience

Tools

Microsoft Office Suite

Job description

Boston Medical Center seeks an experienced administrative assistant to provide complex support for department projects and office operations. Responsibilities include scheduling, data entry, correspondence, and maintaining contract data.

The candidate should hold an Associate’s degree (or equivalent) with 3 years of related experience; HS/GED with 5 years also considered. Strong English, MS Office skills, and independent work abilities are essential. Weekend/holiday rotation required.