Hybrid Schedule & Admin Coordinator - Endoscopy & GI

massgeneralbrigham; Boston (MA); Hybrid; USD 49,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits

Career advancement opportunities

Job summary

Mass General Brigham is seeking a capable administrative professional to provide high-level support across leadership and business functions at 15 Parkman Street. The role focuses on calendar management, meeting planning, project coordination, and acting as a trusted point of contact for internal and external stakeholders.

The ideal candidate has 3–5 years of administrative experience, an associate or bachelor degree in business administration, and strong communication and organizational skills

Qualifications

• Associate's Degree in Business Administration required or Bachelor's Degree in Business Administration preferred.
• Experience: 3–5 years in administrative support; 2–3 years at executive level preferred.
• Proficiency with office productivity software and discretion with confidential information.

Responsibilities

• Provide high-level administrative support to leadership, including calendars, meetings, events, coverage, and calls.
• Assist in planning, execution, and monitoring of projects to meet timelines and deliverables.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in physical and electronic formats.
• Identify opportunities to streamline administrative processes and implement solutions.
• Assist in planning and execution of meetings, conferences, and corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budget guidelines.

Skills

Office software proficiency

Communication skills

Organizational skills

Problem solving

Discretion with confidential info

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Mass General Brigham is seeking a capable administrative professional to provide high-level support across leadership and business functions at 15 Parkman Street. The role focuses on calendar management, meeting planning, project coordination, and acting as a trusted point of contact for internal and external stakeholders.

The ideal candidate has 3–5 years of administrative experience, an associate or bachelor degree in business administration, and strong communication and organizational skills