Hybrid Legal Practice Operations Coordinator

Skadden; Houston (TX); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Skadden in Houston is seeking an Administrative Practice Coordinator to join our hybrid team. You will manage calendars for partners, coordinate travel and visa materials, process time records and expenses, and support client billing with the accounting team.

The role requires a Bachelor's degree and at least two years in a law firm or professional services setting, plus notary licensure in Texas or the ability to obtain within six months. Strong communication and confidentiality are essential.

Qualifications

• Bachelor's degree is required.
• Minimum of two years of related experience in a law firm or professional services.
• Notary Public license in Texas or ability to obtain within six months.
• Familiarity with complex litigation environments is preferred.
• Strong customer service orientation and professionalism.
• Ability to read, interpret, and follow instructions precisely.

Responsibilities

• Coordinate travel arrangements, including visa and passport materials.
• Enter attorneys' time records, submit expense reports, and assist with processing vendor invoices.
• Collaborate with Partners and Client Accounting to ensure accurate client billing.
• Assist with document management, scanning, and quality control tasks.
• Manage high-volume, multi-matter calendaring for partners, monitor conflicts and update calendars.
• Monitor partner inbox, flag unread items, and compile end-of-day open items for review.
• Draft weekly new matter reports with case descriptions and teams; circulate suspense numbers.
• Route client billing communications to the billing team.
• Assist with engagement letters and new matter memos for new clients/matters; support BDM materials.
• Coordinate monthly practice group meetings and training with People Strategy; prepare presentations.
• Coordinate sponsorship forms and conference participation for industry events.

Skills

Customer service

Professionalism

Reading & interpreting instructions

Prioritization & organization

Interpersonal communication

Attention to detail

Calm under pressure

Work independently

Team collaboration

Confidentiality handling

Education

Bachelor's degree

Notary Public license in Texas or able to obtain within 6 months

Tools

Outlook

Excel

PowerPoint

Job description

Skadden in Houston is seeking an Administrative Practice Coordinator to join our hybrid team. You will manage calendars for partners, coordinate travel and visa materials, process time records and expenses, and support client billing with the accounting team.

The role requires a Bachelor's degree and at least two years in a law firm or professional services setting, plus notary licensure in Texas or the ability to obtain within six months. Strong communication and confidentiality are essential.