Hybrid Administrative Project Lead

Skadden; Washington (District of Columbia); Hybrid; USD 85,000 - 100,000; Full time

Job summary

Skadden in Washington, DC, seeks an Administrative Project Coordinator in a hybrid role to provide concierge-style support to attorneys and directors. You’ll manage travel, document workflows, and assist with business development and client services, working closely with internal teams across the firm.

The role requires strong organization, communication, and professional demeanor, with a minimum of two years in a law or professional services environment and a DC/VA/MD notary license or

Qualifications

• Ability to provide excellent customer service.
• Demonstrates high level of professionalism.
• Ability to read, interpret, convey and follow instructions.
• Ability to synthesize information in order to prioritize and organize tasks.
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations.
• Demonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment.
• Thorough working knowledge of firm software (Outlook, Word, Excel including PivotTables/Filters/Conditional Formatting) and PowerPoint with ability to learn new software.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor.
• Demonstrates close attention to detail.
• Ability to handle multiple projects with shifting responsibilities and deadlines.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work well under pressure.
• Ability to work well independently and in a team.
• Flexibility to adjust hours to meet operating needs.

Responsibilities

• Performs complex administrative tasks under time-sensitive deadlines.
• Coordinates travel, including visa-related materials and passport renewals.
• Troubleshoots software/hardware concerns with IT support.
• Manages documents and records for administrative files.
• Develops project strategies for efficient task completion.
• Coordinates with internal departments and offices, domestic and international, as required.
• Assists with client bills, calendaring, scheduling, and other admin requests.
• Prepares materials for presentations and conferences.
• Enters time records and expense reports for attorneys.
• Provides coverage for Reception and other support duties as needed.

Skills

Customer service

Communication

Prioritization

Teamwork

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Skadden in Washington, DC, seeks an Administrative Project Coordinator in a hybrid role to provide concierge-style support to attorneys and directors. You’ll manage travel, document workflows, and assist with business development and client services, working closely with internal teams across the firm.

The role requires strong organization, communication, and professional demeanor, with a minimum of two years in a law or professional services environment and a DC/VA/MD notary license or