Houston Hybrid Administrative Practice Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Houston (TX); On-site; USD 75,000 - 90,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Houston is seeking an Administrative Practice Coordinator for a hybrid work arrangement. The role supports partners and clients through calendar management, travel arrangements, billing coordination, and document control.

The position requires a Bachelor’s degree, at least two years of law-firm experience, and a Texas Notary license (or ability to obtain within six months). Strong client service and confidentiality are essential.

Qualifications

• Requires Bachelor’s degree and at least two years of related experience in a law firm or professional services environment.
• Notary Public licensed in Texas or ability to obtain within six months of joining.
• Proficiency with Outlook, Excel (PivotTables, Filters, Conditional Formatting) and PowerPoint.

Responsibilities

• Performs complex administrative tasks under tight deadlines, including travel coordination and calendar management.
• Manages time records, expense reports, and vendor invoices; assists with billing processes.
• Supports client billing and document management; maintains high-volume calendars and partner inboxes.
• Drafts and compiles weekly matter reports and distributes new matter and client information to teams.
• Coordinates business development materials and sponsorships; tracks meetings and activities.

Skills

Customer service

Professionalism

Attention to detail

Communication

Time management

Discretion

Teamwork

Education

Bachelor's degree

Notary Public (TX)

Tools

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Houston is seeking an Administrative Practice Coordinator for a hybrid work arrangement. The role supports partners and clients through calendar management, travel arrangements, billing coordination, and document control.

The position requires a Bachelor’s degree, at least two years of law-firm experience, and a Texas Notary license (or ability to obtain within six months). Strong client service and confidentiality are essential.