Hybrid Administrative Coordinator — Law Firm Ops & Projects

Skadden; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Comprehensive health care

401(k) savings plan

Paid time off

Parental leave

Learning and development opportunities

Well-being programs

Job summary

Skadden is seeking an Administrative Coordinator for its Los Angeles office, offering on-site/hybrid work. The role supports Paralegal, Administrative, and Professional Support Services through scheduling, reporting and project coordination.

The ideal candidate will have a Bachelor's degree and at least two years’ experience in a law firm or professional services environment, with strong organizational and confidentially-aware communication skills.

Qualifications

• Bachelor's degree required.
• Minimum two years’ related experience in a law firm or professional services environment.
• Proficiency with Outlook, Excel, PowerPoint and related software.

Responsibilities

• Coordinate day-to-day operations for Paralegal, Administrative Support, and Professional Support Services in the Los Angeles office.
• Assist with scheduling and calendar management for team meetings, trainings, events and department meetings.
• Prepare department reports, spreadsheets, presentations and other operational documents.
• Coordinate with Conference Services for AV and catering; monitor shared inboxes and ensure timely responses.
• Monitor time entries, attendance records, absences and overtime with firm policies.
• Maintain spreadsheets, trackers and databases related to staffing, workflow, attendance, and metrics.
• Process invoices, checks and expense reports with supporting documentation.
• Develop project strategies to ensure efficient task completion and escalate issues to Senior Manager.

Skills

Customer service

Outlook

Excel

PowerPoint

Database navigation

Analytical skills

Organizational skills

Confidentiality

Communication

Time management

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Skadden is seeking an Administrative Coordinator for its Los Angeles office, offering on-site/hybrid work. The role supports Paralegal, Administrative, and Professional Support Services through scheduling, reporting and project coordination.

The ideal candidate will have a Bachelor's degree and at least two years’ experience in a law firm or professional services environment, with strong organizational and confidentially-aware communication skills.