Hybrid Administrative Practice Coordinator – Law Firm Support

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Los Angeles (CA); Híbrido; USD 85.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary & year-end bonus

Comprehensive health care (medical,‑d‑

Generous paid time off

Parental leave options

Learning & development programs

Well-being programs

Community impact opportunities

Descripción de la vacante

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates is seeking an Administrative Practice Coordinator in Los Angeles for a hybrid role. This position provides high-level administrative support to a designated practice area, coordinating travel, supporting business development and marketing efforts, and handling complex tasks and projects in collaboration with Partners and firm departments.

Key duties include time-entry, expense processing, client billing coordination, calendar management,

Formación

• Familiarity with complex litigation environment or similar skillset.
• Ability to provide excellent customer service.
• Professional demeanor and high level of professionalism.
• Read, interpret and follow instructions.
• Prioritize and organize tasks efficiently.
• Learn new software and operating systems.
• Strong written and verbal communication.
• Attention to detail.
• Ability to manage multiple projects and deadlines.
• Discretion with confidential matters.

Responsabilidades

• Perform complex administrative tasks under tight deadlines, including travel coordination and calendar management.
• Enter time records, process expense reports, and assist with vendor invoices.
• Collaborate with Partners and Client Accounting to ensure client billing accuracy.
• Support document management, printing, scanning and quality control.
• Coordinate high-volume multi-matter calendars and update partner bios and agendas.
• Monitor partner inbox and compile end-of-day open items for review.
• Prepare weekly matter reports and distribute case/matter numbers to teams.
• Route client billing communications to the billing team and support conflicts process.
• Prepare engagement letters and new matter memos, assist with business development.
• Assist with presentations, pitches and conferences with BD&M.

Conocimientos

Customer service

Professionalism

Reading & interpreting instructions

Prioritization & organization

Communication skills

Calm under pressure

Educación

Bachelor's degree

Herramientas

Outlook

Excel

PowerPoint

Descripción del empleo

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates is seeking an Administrative Practice Coordinator in Los Angeles for a hybrid role. This position provides high-level administrative support to a designated practice area, coordinating travel, supporting business development and marketing efforts, and handling complex tasks and projects in collaboration with Partners and firm departments.

Key duties include time-entry, expense processing, client billing coordination, calendar management,