Practice Operations Coordinator

Skadden,-Arps,-Slate,-Meagher-; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

401(k)

Parental leave

Hybrid work model

Wellness programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles seeks an Administrative Practice Coordinator for a hybrid role. You will coordinate travel and calendars for partners, handle time records and expenses, and support client billing with the billing team.

The position offers collaboration with Partners, Client Accounting, and BD&M. The role requires a Bachelor's degree with at least two years in a law firm or professional services setting, strong customer service and confidentiality

Qualifications

• Bachelor's degree and at least two years of related experience in a law firm or professional services environment.
• Strong customer service and professionalism.
• Ability to read, interpret, convey and follow instructions; prioritize tasks.
• Proficient with Outlook, Excel, and PowerPoint; learn new software quickly.
• Maintain confidentiality and handle sensitive matters with discretion.

Responsibilities

• Coordinate travel, visas, and calendars for partners under tight deadlines.
• Enter attorneys' time records, expense reports, and assist with vendor invoices.
• Support client billing processes and engagement letters for new matters.
• Manage high-volume partner inbox and daily open-item lists for review.
• Prepare materials for presentations, pitches, and conferences with BD&M input.
• Assist Business Development by building contact lists in InterAction and tracking activities.

Skills

Customer service

Time management

Professionalism

Communication

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

PivotTables

InterAction

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in Los Angeles seeks an Administrative Practice Coordinator for a hybrid role. You will coordinate travel and calendars for partners, handle time records and expenses, and support client billing with the billing team.

The position offers collaboration with Partners, Client Accounting, and BD&M. The role requires a Bachelor's degree with at least two years in a law firm or professional services setting, strong customer service and confidentiality