Hybrid Administrative Practice Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Bonuses

Health care

401(k)

Paid time off

Parental leave

Learning opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Administrative Practice Coordinator in Los Angeles. The role supports senior partners, coordinates travel and calendars, and handles drafting of engagement letters and new matter memos.

Requirements include a Bachelor’s degree, at least two years in a law firm or professional services environment, and proficiency with Outlook, Excel, and PowerPoint. The position is hybrid with in-office four days a week.

Qualifications

• Familiarity with complex litigation environment or similar skillset.
• Ability to provide excellent customer service.
• Demonstrates high-level of professionalism.
• Ability to read, interpret, convey and follow instructions.
• Ability to synthesize information to prioritize and organize tasks.
• Knowledge of firm software (Outlook, Excel incl. PivotTables, PowerPoint).
• Demonstrates effective interpersonal and written communication; maintains calm demeanor.
• Demonstrates close attention to detail.
• Ability to handle multiple projects with shifting deadlines.
• Ability to handle confidential matters.
• Ability to work well under pressure.
• Ability to work independently and in a team.
• Flexibility to adjust hours to meet business needs.

Responsibilities

• Coordinate travel, visas and scheduling with time-sensitive deadlines.
• Enter time records and process vendor invoices.
• Support client billing with Partners and Client Accounting.
• Manage document control, printing, scanning and retention.
• Maintain high-volume calendars for partners and bios.
• Monitor partner inbox and compile end-of-day items.
• Prepare weekly matter reports and circulate numbers to teams.
• Flag and route billing emails to the billing team.
• Prepare engagement letters and new matter memos.
• Assist with business development materials and events.
• Track and report BD activities to the BDM team.
• Assist with charitable donation requests.
• Coordinate monthly practice group meetings and training.
• Monitor docket and calendar notices for the practice group.
• Coordinate conference sponsorships and participation.
• Support conference services for meetings.
• Greet clients and visitors; maintain professional relationships.
• Ensure firm resources are used efficiently.
• Comply with firm operations and policies.
• Maintain a four-day-a-week office presence for administrative tasks.
• Assist partners as needed.

Skills

Customer service

Professionalism

Instruction reading

Prioritization

Interpersonal communication

Attention to detail

Multitasking

Confidentiality

Teamwork

Work under pressure

Education

Bachelor's degree

Two years law firm experience

Tools

Outlook

Excel

PowerPoint

InterAction

Job description

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Administrative Practice Coordinator in Los Angeles. The role supports senior partners, coordinates travel and calendars, and handles drafting of engagement letters and new matter memos.

Requirements include a Bachelor’s degree, at least two years in a law firm or professional services environment, and proficiency with Outlook, Excel, and PowerPoint. The position is hybrid with in-office four days a week.