Hybrid Legal Administrative Practice Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; New York (NY); Hybrid; USD 95,000 - 105,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP is seeking an Administrative Practice Coordinator in New York on a hybrid basis. The role provides high-level administrative support to a designated practice area, coordinating travel, calendars, billing, and collaboration with partners and other firm departments.

The position also supports business development, client relations, and document management while maintaining confidentiality and a strong client service focus.

Qualifications

• Bachelor's degree required.
• Minimum two years in a law firm or professional services.
• Notary Public license in New York or ability to obtain within six months.
• Strong customer service and professionalism.

Responsibilities

• Coordinate travel and manage high-volume calendars for partners.
• Enter time records, process expenses, and assist with vendor invoices.
• Support client billing and collaboration with matter teams.
• Prepare engagement letters and new matter memos for clients.
• Assist BD/Marketing with materials and targeted mailing lists.

Skills

Customer service

Professionalism

Attention to detail

Time management

Communication skills

Confidentiality

Multi-tasking

Teamwork

Problem solving

Education

Bachelor's degree

Notary Public license (NY)

Tools

Outlook

Excel PivotTables

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP is seeking an Administrative Practice Coordinator in New York on a hybrid basis. The role provides high-level administrative support to a designated practice area, coordinating travel, calendars, billing, and collaboration with partners and other firm departments.

The position also supports business development, client relations, and document management while maintaining confidentiality and a strong client service focus.