Legal Practice Operations Coordinator

Skadden, Arps...LLP; Houston (TX); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health care (medical, 
d

401(k) savings plan

Generous paid time off

Parental leave

Learning and development opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Houston seeks an Administrative Practice Coordinator for a hybrid role. You will support complex administrative tasks, travel coordination, time entry, vendor payments, and client billing while collaborating with partners and the Business Development team.

The position requires a Bachelor's degree, at least two years in a professional services environment, and a Texas Notary license or ability to obtain one.

Qualifications

• Bachelor's degree and at least two years of law firm or professional services experience.
• Notary Public license in Texas or ability to obtain within six months.

Responsibilities

• Coordinate travel, including visa and passport materials, and manage calendars.
• Enter attorneys' time records, process expense reports, and assist with vendor invoices.
• Support client billing and document management; ensure records retention.
• Manage high-volume, multi-matter calendaring for partners.
• Draft engagement letters and new matter memos; assist with business development.
• Coordinate client meetings; interact with clients and visitors.
• Maintain office resources and adhere to firm policies; in-office four days a week.

Skills

Litigation familiarity

Customer service

Professionalism

Attention to detail

Multitasking

Confidentiality

Communication

Time management

Education

Bachelor's degree

Notary Public Texas license or eligible

Tools

Outlook

Excel PivotTables

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in Houston seeks an Administrative Practice Coordinator for a hybrid role. You will support complex administrative tasks, travel coordination, time entry, vendor payments, and client billing while collaborating with partners and the Business Development team.

The position requires a Bachelor's degree, at least two years in a professional services environment, and a Texas Notary license or ability to obtain one.